[ IRC4871 ] Administration Assistant
Shanghai, China发布时间:1 周前
 

Brief Description:

  • This role is responsible for defined work or projects with moderate complexity. This role provides secretarial and administrative support to engineering functions thru following the team required work plan and meets day-to-day short-term objectives.

Responsibilities:

  • Provide overall administrative duties to engineering leaders and the team as required.Proactively coordinate the Engineering Leader’s calendar, which is comprised of a heavy meeting schedule and extensive travel. Plan, schedule, and arrange department meetings, team building activities and travel itineraries; prepare and reconcile expense accounts for the team.Direct business contacts to appropriate managersMake team related travel arrangements and coordinates itineraries. Prepare presentations, reports, spreadsheets, meeting minutes and other business information as required Provide discrete and confidential coordination of sensitive company information.
  • Use discretion in interfacing with all levels of individuals, internally and externally.
  • Anticipate needs and accomplishes responsibilities without direction.Manage administrative priorities and process optimization activities, and follow-up to ensure timely achievement of commitments.Execute other administrative related tasks required by Engineering Leader

Qualifications Required:

  • Bachelor’s degree from an accredited university or college (or a high school diploma / GED with at least 3 years of experience in an executive or administrative assistant position)
  • Willingness and ability to work at flexible schedule when necessary and deliver quality work under tight schedule
  • Excellent communication skills both in English and Chinese

Qualifications Desired:

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